Zoom for Patrons

The purpose of the Library’s Zoom meeting rooms is to support the services, activities, and  functions of the Oceanside Library. The Oceanside Library provides public access to Zoom  rooms for educational, cultural, civic, and recreational purposes. The Oceanside Library  operates the Zoom rooms as a limited public forum and, in accordance with American Library  Association’s Bill of Rights, makes them available “on an equitable basis, regardless of the  beliefs or affiliations of individuals or groups requesting their use.” To assure the best use of the  Zoom rooms, the following regulations and procedures are in effect.

Oceanside Library makes its spaces available on equal terms to all qualified groups subject to  the regulations below:

1. The Library’s virtual meeting rooms may be requested and facilitated by Oceanside  Library cardholders only.

2. Virtual meeting room booking requests must be submitted a minimum of 48 hours in  advance of the anticipated meeting date and time. Any changes to an accepted request  must also be made no less than 48 hours in advance.

3. Permission to use a Zoom room is not transferable from one individual or organization to  another.

4. Virtual meeting rooms must be reserved by an adult (18 years of age or older). Persons  allowing children to join virtual meetings must assume responsibility for their behavior  and supervision.

5. Zoom rooms must not be entered more than 10 minutes prior to the scheduled meeting  start time and must be vacated at the scheduled meeting end time.

6. All attendees must conduct themselves in a manner that would be acceptable and  suitable in a public space (i.e.: appropriate dress and use of language).

7. All meetings must be free of charge to participants.

8. Virtual meeting rooms may not be used for commercial and/or for-profit purposes,  including investment seminars, sales/service demonstrations, programs by private for profit health care representatives, etc.

9. If your organization or group is holding a lecture or other meeting that may be beneficial  to the public, you may be asked to contact the Program Coordinator and make it a  Library-sponsored open event.

10. All publicity for non-Library sponsored meetings must clearly indicate the name of the  sponsoring agency. The Library shall not be identified or implied as a sponsor unless the  meeting has been scheduled with the Program Coordinator and is open to the public.

11. The views or opinions expressed by individuals or groups utilizing the Library’s virtual  meeting rooms shall not be construed as the views or opinions of the Library or any of its  officers or employees.

12. To give all qualified groups access to this service, no person/group may book a virtual  meeting room more than once a week.

13. Assistance with Zoom may be requested during regular Library hours and will be subject  to staff availability.

14. Failure to comply with these regulations may result in the suspension of a  person/group’s Zoom meeting privileges.

15. Final interpretation of these policies rests with the Board of Trustees and is to be  implemented by the Library Director. The Library reserves the right to virtual meeting  room privileges at any time.

Note: Permission to use a Zoom room is not transferable from one individual or organization to  another.

The person submitting this original application will be held responsible for appropriate use of the  virtual room. User agrees to defend, indemnify, and hold harmless Oceanside Library, its officer,  agents, and employees from and against any and all claims, demands, causes of action, or  liabilities incurred by the Library, its officers, agents, or employees, arising from User’s acts or  omissions under this Agreement or any act or omission of User’s officers, agents, or employees,  contractors, or persons attending the meeting with the express or implied permission or  invitation of User, except as may arise from the negligence or willful misconduct of the Library,  its officers, agents, contractors or employees. In any action or claim against the Library in which  the User is defending the Library, the Library shall have the right to approve legal counsel  providing Library’s defense and such approval shall not be unreasonably withheld. User agrees  to abide by the Oceanside Library Meeting Room Policy and rules for use and acknowledges  having received a copy thereof. Further, User will be held financially responsible for any  damage to the facility or equipment, which occurs through User’s meeting at the facility.